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Baltimore Bound (and Delaware too!) Post-Conference College Tour: Stevenson University, Towson University, University of Delaware, Johns Hopkins University & Notre Dame University of Maryland

June 15, 2023 6:45 AM - June 16, 2023 5:00 PM (EDT)

Description

Thursday, June 15 | 6:45 am - Friday, June 16 | 5:00 pm

Tour participants are required to stay at the tour hotels with the rest of the tour group. 

Participants must arrive at the Hilton Alexandria Mark Center in D.C.  
by 10:00 pm on Wednesday, June 14.

Tour ends at Ronald Reagan National Airport at 5:00 pm or 
the Hilton Alexandria Mark Hotel on Friday, June 16.

*Colleges and tour schedules are subject to change at any time*

We will be visiting

Stevenson University
Owings Mills, MD 


Towson University
Towson, MD

University of Delaware
Newark, DE

Johns Hopkins University
Baltimore, MD

Notre Dame University of Maryland
Baltimore, MD

Baltimore Collegetown Network
Baltimore, MD

Tour includes a meeting with a representative from Baltimore Collegetown Network to learn more about how this organization connects college students in Baltimore 

Limit:  50 participants (including tour leaders)

Price:  $225

Payment due immediately: Please note that you must pay your tour registration fee as part of the registration process. Due to heavy demand for the tours, we are not able to hold your place if you delay payment. 

Cancellation policy: There will be no refund if you cancel your participation in the tour and registrations are not transferable. Tour organizers must be notified of any cancellations by emailing collegetours@hecaonline.org.

Full participation required: When you register for a tour, you make a commitment to participate in the entire tour and are required to:

  • join the tour at the official report time and location, and stay until the official end time;
  • visit all the colleges on the tour itinerary and participate in each scheduled event during each tour;
  • stay in the HECA room block at the tour hotel(s), regardless of other housing options (required to meet HECA hotel commitment; out of fairness to all, there are no exceptions);
  • travel on the tour bus (gain the benefit of getting to know your HECA colleagues - a lasting benefit of the tours!);
  • be prepared to walk at least 5 miles per day across campuses, in varying weather conditions, and climbing stairs. Many “historic” universities are technically ADA compliant, but are not easily accessible. When registering, participants will be asked to indicate physical needs accommodation. While we will request accommodations from colleges, we cannot guarantee them. Please keep this in mind with regard to your personal comfort level and physical stamina.

Informal participation not permitted: Individuals not participating in the official tours may not join the events at the colleges or schedule individual tours on the same day.

Tour agreement: As part of registration, you will be asked to read the Gentle Reminders and agree to the College Tour Terms and Conditions. All participants will be required to sign a Tour Waiver form and complete the CrowdPass health screening which includes proof of COVID-19 Vaccination or proof of a negative PCR test. 

Compliance: Tour policies are provided in advance to avoid participants making arrangements outside of policy guidelines. Policies have been developed after much thought and consideration of fairness to members and volunteers. Not following policy may result in the loss of HECA College Tour privileges for one year. Thank you for your understanding of and respect for HECA tour policies and other HECA members.

What's Included

The tour price includes bus transportation between the hotel(s) and all the colleges, with final drop-off at Reagan National Airport or at the Hilton Alexandria Mark Center. This tour includes 1 lunch and 1 dinner. Lodging is not included and participants must pay to stay in the tour hotels for all nights and are responsible for their own lodging costs. See Hotel Information below.

Travel Arrangements

Arrival and Departure
Participants must arrive at the Hilton Alexandria Mark Center on Wednesday, June 14th by 10:00 pm. 
The tour ends at Reagan National Airport at 5:00 pm or the Hilton Alexandria Mark Center on June 16th. All participants must participate until this time. Do not book a flight departing before 7:00 pm on Friday night. 

Please note that much thought and consideration goes into scheduling HECA tours. We take into account possible conflicts with major holidays (including religious observances), other professional development events, the college admissions timeline for HECA members, and the host college scheduling limitations. While we recognize that no schedule will work for everyone, we strive to be respectful of all concerns and offer events that will be valuable to HECA members.

Transportation
Check-in location: Hilton Alexandria Mark Center, 5000 Seminary Rd, Alexandria, VA 22311
Participants must provide their own transportation to the Hilton Alexandria Mark Center

Departure airport/tour ending location: Reagan National Airport at 5:00 pm or the Hilton Alexandria Mark Center.

Hotels 
Each hotel block of rooms is contracted well in advance to keep costs as reasonable as possible and is based on full participation by tour members. HECA must guarantee a certain number of hotel rooms or incur a penalty. Participants must make their own hotel reservations but please do not book hotel rooms until you have registered for the tour itself. 

Please reserve your room as early as possible, within two weeks after registering and identify yourself as part of the HECA tour to obtain the group rate. The HECA group rate is arranged as a courtesy but is not guaranteed. Be sure you understand each hotel's cancellation policy. 

A block of single and double rooms has been contracted at the hotel(s) but participants are not guaranteed a particular room type. When reserving a double room, provide the hotel with the names of both tour participants. We are very limited in the flexibility of rooms reserved in the HECA block. If you reserve a double room for your sole use and we need the space, we reserve the right to move you to a single room. 

HECA encourages rooming with others and provides a forum to arrange for this, but a roommate is not guaranteed. It is not HECA's responsibility to find roommates for participants. The Roommate Finder and list of tour participants willing to share their contact information are available on the HECA member website. 

Cut-off Date: The room block cut-off date is May 16, 2023. Please reserve your room as soon as possible and no later than this date to secure both the rate and the space.

Wednesday, June 14, 2023 (1 night)

Hilton Alexandria Mark Center, 5000 Seminary Rd, Alexandria, VA 22311

HECA has negotiated a group rate of $209 + tax per night. To make your reservation, click here. If you have any issues with the booking link call 1-877-783-8258 for assistance.


Thursday, June 15, 2023 (1 night)

Hampton Inn Baltimore Bayview Campus, 6571 Eastern Ave, Baltimore, MD 21224

HECA has negotiated a group rate of $129 + tax per night. To make your reservation, click here. If you have any issues with the booking link call 410-631-5796 for assistance.


Please contact collegetours@hecaonline.org: 
- If you are rooming with another HECA member, provide the name of your roommate
- If your plans change and you cannot attend the tour (NOTE: You will be responsible for cancelling your travel plans)
- If you have questions regarding this tour

Pricing

$225

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Contact Information

Higher Education Consultants Association | HECA
Name: College Tour Coordinator
Email: collegetours@hecaonline.org
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